How the Nivesh Sahayak App works

The app is the full software on top of the free document makers. Bills you make on billing.niveshsahayak.in, cash-memo.niveshsahayak.in or credit-note.niveshsahayak.in appear here by themselves. You add what happens after the bill: money received, money paid, purchase bills and expenses.

1. Set up your business once

1. Open My data › My businesses and add your business name, address, state and GSTIN.
2. If you run more than one business, add each one. The app shows a Business picker at the top, and every total is worked out for the business you pick.
3. If customers already owed you money (or you owed suppliers) before you started, add an Opening balance for each of them, dated the day you start, for example 1 April.

2. Record money received

1. Click + Money received on the dashboard, or Record payment next to an unpaid bill.
2. Type the customer's name, the amount and how they paid (cash, UPI, cheque, bank transfer…).
3. The app lists that customer's unpaid bills, oldest first, and ticks as many as the amount covers. Change the ticks or the amounts if the customer told you which bill they were paying.
4. If the customer cut TDS, type the TDS amount. The bill is settled by the money plus the TDS.
5. Click Save. A payment receipt is saved with its own number (RCT/26-27/001 and so on). Open it on receipt.niveshsahayak.in to print or share it. Bills that are now fully paid are marked Paid on the billing site too.

Money that is more than the ticked bills stays as an advance. The next bill for that customer uses the advance up automatically.

3. Record purchases, expenses and money paid

• Purchase bill: the supplier's name, GSTIN, bill number, date and items. The app works out CGST and SGST, or IGST when the supplier is in another state. If you paid at once, pick how you paid and a payment entry is saved with the bill.
• Purchase return: goods you sent back to a supplier. It lowers what you owe them.
• Expense: rent, electricity, fuel, salary and so on. Pick Not paid yet if you will pay later; it then shows in Dues › To pay. Tick the input tax credit box only if the bill has your GSTIN and you will claim the credit.
• Money paid: a payment to a supplier, linked to their bills the same way as money received. If you deduct TDS, type the TDS rate.

4. Dues and ageing

Dues shows every party with unpaid bills and splits the amount by how old the bills are: 0–30, 31–60, 61–90 and over 90 days from the bill date. Old dues are the ones most at risk, so start your follow-up from the right-hand columns.

The WhatsApp reminder button opens WhatsApp with a polite message: the amount due, the bill numbers and your UPI ID if you saved one. Nothing is sent until you press send in WhatsApp.

5. Party statement

Click a party's name to see their statement of account: opening balance, every bill, payment and return between the dates you pick, and the closing balance. Dr means the party owes you; Cr means you owe the party. Print it, or use Share PDF to send it.

6. Cash and bank

The cash book lists every cash entry with a running balance; the bank book lists UPI, cheque, bank transfer and card entries. A bill marked Paid on the billing site without a payment entry counts as cash received on the bill date.

7. Convert in one click

Next to a quotation, proforma invoice, sales order or delivery challan, pick Convert to… and choose a sales order, delivery challan or invoice. The new document opens with the customer and items already filled in; check it, give it a number and save.

How the accounts work underneath

Every record is turned into double-entry accounts: a sale debits the customer and credits sales and output GST; money received debits cash or bank and credits the customer; a purchase debits purchases and input GST and credits the supplier. These lines are worked out fresh from your saved documents each time, so the balances always match the bills. This is the base for the cash book, profit and loss and GST returns that come later.

Where your data is kept

Everything stays in this browser, in the Nivesh Sahayak data home that all the document tools share. Nothing is sent to us. Save a backup file from My data now and then, and keep it on a pen drive or in your own cloud drive. To use the app on another computer, restore that backup file there.

Open the app